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Recreation Account Representative
Our City, Our Future
St. John's is a progressive city with a strong connection to the past and a positive outlook on the future. As one of the oldest cities in North America we have a unique history, but we are also a growing city with the needs and opportunities of a modern urban population. The City of St. John’s is committed to recruiting world-class talent and expertise to join our City staff, more than 1200 strong, who provide a vast array of valued services to the residents of St. John's and the metropolitan area. If you are an innovative thinker with a positive attitude and a commitment to quality, we want you to help us make St. John’s a city where people want to live and feel they belong.
The Opportunity
Perform intermediate accounting work for the purpose of administering customer accounts related to registration and facility bookings and to co-ordinate timekeeping for the Division of Recreation for the period of September 5 to April 30, 2024.
Accountabilities
- Co-ordinate the facility schedules within approved policies and procedures of City recreational facilities using computerized software. Facilities include, but are not limited to, gymnasium, program rooms, pool rentals, and ball field rentals. Process the rental requests, payments, refunds and customer account adjustments utilizing computerized software.
- Prepare, enter and balance timekeeping reports, edit timekeeping summaries, and respond to routine requests for information from employees on timekeeping matters.
- Generate reports and statistical data related to program registration and facility. Prepare other correspondence as required. Maintain filing systems.
- Monitor and maintain spreadsheets of work authorization accounts for the department.
- Follow-up on outstanding accounts, including follow up on NSF accounts to ensure payment.
- Record issuance of requisitions and purchase orders. Prepare and balance summaries of daily cash reports submitted by Desk - Facility Service Workers.
- Respond to customer inquiries in relation to accounts, registration and rentals with the Department of Recreation.
Description disclaimer
The successful applicant will be required to participate in all training programs applicable to this position and other related work. The above statements reflect the general duties considered necessary to describe the principal functions of the job identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.
Qualifications
Specific Skills /Certifications –
- Computer Terminal operation skills, to prepare and process timekeeping and monitor work authorization accounts.
- Strong technical skills to computerize facility booking, program registration and accounting software to process and monitor facility rental accounts.
- Works independently and carries out verbal and written instructions accurately and quickly, to maintain good communications with City Departments and to address people in a tactful, diplomatic, helpful and enthusiastic manner.
- Working knowledge in word processing, spreadsheet software, typing and filing.
Relevant Experience –
- One (1) year experience in an accounting position or in a position of similar responsibility and complexity.
A combination of education and experience acceptable to the City may be considered for this position.
Other –
- Certificate of Conduct
Working Conditions
- Office environment that is centered within a working team.
- Dealing with members of the public.
Physical Requirements
- Read and sit for an extended period.
- Must have finger dexterity/grasping ability to operate issued equipment/devices, or a computer.
Hours of Work
Monday - Friday
9:00 - 4:30 (33.75 hours per week)
Applicants must be members of the Canadian Union of Public Employees, Local 1289, or should be prepared to join the Union immediately upon appointment.
We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted. The City of St. John's does not accept applications in person, by email, fax or mail. Applications will be received up to 12:00 Midnight (Newfoundland Standard Time) on closing date.
This City of St. John's is an equal opportunity employer and is committed to the
employment of a qualified workforce which reflects the community's diversity.
