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Position: Executive Assistant (Remote)
I am looking for a full-time Executive Assistant to join my team that can (a) help me organize and execute workflow in my real estate business (3 country home short-term rentals with ranching operations) and (b) be a resource for project related research and other ad hoc requests. This is not a flex job - you will begin working 40 hours per week from 9 am - 6 pm Central Time (US Hours) 5 days per week Monday through Friday.
Responsibilities
We will discuss work updates on a weekly video call (or daily via text or call as needed) to insure we’re communicating effectively as a team
Executive Support Functions (daily) - Ability to work independently and proactively
- Calendar Management - Book appointments, book travel, set reminders, send confirmations, keep track of any document requirements for meetings
- Inbox Management - Send, respond to, and organize email, advise of any follow-up requirements, converse with customers, vendors and professional services providers
- Task Management - Track on-going projects, development work, and eliminate bottlenecks to completion (including me!)
- Booking Oversight - Help create, edit and oversee online bookings. This is done via web-based software
- Other - Social media assistance, purchasing items, and other common EA items
Business Resource (project-based) - Ability to provide understandable and structured long-lead deliverables
- Research information requested by me to help me analyze or execute business opportunities
- Suggest and prepare business improvement ideas
- Attend virtual meetings with me and/or be my representative on virtual meetings or calls I am unable to attend and provide me with detailed notes on the discussions and any action items for us to do
Requirements
- Minimum of 2 years of executive assistant experience with US-based businesses
- Experience with cloud based phone software (WhatsApp)
- Experience with MS Office software (Word, Excel, PowerPoint)
- Willingness to learn new web-based software as needed
- Reliable internet/WiFi and excellent audio quality with minimal to zero background noise
- Excellent written and verbal english
- Must have a strong work ethic and track record delivering results
- Must have excellent attention to detail
- Must feel confident over the phone
- You must be reliable and show up on time
Payment
- Monthly Base Salary is $1000 USD
- Payments are processed and sent via Wise or similar platform at an established frequency (twice a month)
- Licenses for any paid software needed for your role will be provided
